How an efficient Enterprise Asset Management System can save you time and money in Project Management

In the world project management, time equals money. Time is so precious to any business that wherever an organisation can save time then enables that organisation to drive performance to reduce costs and therefore focus on improving their products and services.

So what is one way an organisation can save time (and money)? A good Enterprise Asset Management system (EAM) can save a business both time and money on project management costs through:

Mobile device solutions for project managers

If you’re a project manager working for a large construction company with multiple machinery assets, how often are you going to be working in the office? Or more importantly, as management, how often would you like your project manager to be popping back to the office throughout the day to sort out paperwork and input data. Is this an efficient use of their project time? Especially when sometimes a trip to the office, just in driving time, may be more than a two hour trip! Is it best for them to be leaving the project unsupervised for periods of time? As a project manager most of your day should be spent out on site ensuring that the job is running smoothly and efficiently. How can you overcome this issue of time squander?

The Mainpac Mobility module this extends the value of Mainpac EAM to field staff, such as project managers, with tablet devices. Being able to access and input data via a tablet device onsite, increases asset reliability and improves staff productivity and enables better in-field decision making. Further, Mainpac Advanced Mobility allows field staff to continue to work even when connection to the server is not available. Staff continue to work with the client server within the device, and when they do return back to the office and to the wireless network, the device with synchronise to the main server. Enabling new data to be uploaded and downloaded efficiently.

Enhanced efficiency of project administration staff

When handling projects, all organisations need associated administration staff. Depending on what systems you have in place for managing projects, you could easily trim down on the amount of project administrators needed to perform daily PM tasks. For example a project manager may have a personal assistant, a project administration officer (or three) who do the filing and paperwork for each project, update the manual spreadsheets for asset maintenance and repairs, they then may have a junior who works part-time assisting in those tasks, plus inputs all the maintenance invoices and receipts. With Mainpac EAM there is less need for so many administration staff when managing projects, because the staff you do have will be performing their daily tasks with much more efficiency, creating more space in a work day, due to the decrease in manual handling of responsibilities.

Data at your fingertips with Asset Intelligence

Imagine having a system where you can make quick project management decisions in regards to your project assets as all the source information needed is filed in one place, ready to access at any time. With the ability to save time on decision-making, a business is able to return back to getting the job done sooner and more efficiently. The longer a project takes, for example, the more money it will cost the organisation and all stakeholders. The project manager is able to predict the effect of capital asset decisions on financial performance of the project and convey all information clearly to stakeholders as needed. Asset budget planning and scheduling is a breeze with Asset Intelligence as Mainpac offers a budgeting and forecasting business intelligence tool that provides detailed planning and forecasting functionality, saving time by your project administration staff meaning that they can work more efficiently and productively.

Use Asset Intelligence to improve your preventive maintenance of assets. Reactive maintenance is lost performance, having AI means you can keep your project assets functioning effectively while minimising downtime and operating costs. Preventative maintenance will also extend an assets life as well as improve regulatory and safety compliance.

How Mainpac can help

Mainpac solutions are used by companies to drive down operational costs and provide visibility and control over maintenance, compliance and investment programs in regard to project assets. Project managers are able to make strategically correct decisions based on up-to-date, highly accurate information -having the correct level of detail and accuracy right at your fingertips.
Other benefits include the ability to keep a better schedule of contractors and the value of the services they provide. You will know who is working on which asset, and when.

Mainpac EAM enables a business to stay on top of their game when it comes to asset maintenance, scheduling, repairs and replacements. Our aim is to enable any organisation to improve on their operational effectiveness, reduce maintenance costs and deliver sustainable Return on Assets over the medium to long term. This includes cutting down on project administration costs. Whether it be cutting down on the amount of project staff needed, eliminating the use of paper filing, or reducing the time it takes to perform their daily tasks so that the business can experience solid growth with the staff you retain. Mainpac will assist you with the best practice advice for your business, whether you are large or small. Give us a call to discuss our scalable options so that we can save your company on administration costs in the future.